I tried 8 AI project management tools to see if they are worth it

By selecting the right AI project management tool for your team, you can save hundreds (even thousands) dollars a year.

I managed projects in various companies – startups, agencies with more than 50 team members and companies such as Dell. Regardless of the company’s scale, I have found a common problem: quick growth without proper infrastructure.

This often costs companies much more than they recognize. Projects that are late, managers are stressed through creation and fell through the cracks. While the team was in fire mode, the next project would smell. And then it would be a complete catastrophe with zero project visibility and fragmented property.

The result? Lost income, terrible customer loyalty and lower motivation for employees.

AI project management tools will help you to avoid this scenario through effective persecution, accountability and automation. This article leads you through the eight TOP -AI project management software for your company.

I tested every tool extensively for hours and my assessment, as I found it, the costs and for whom, for whom I think is best.

Table of contents

What does the AI ​​project management software do?

Before we immerse yourself in the AI ​​project management software, I recommend checking this quick refresher video for the successful management of a project.

Completed? Now let’s put all this good advice into practice.

KI project management tools organize projects, teams and dare to say it. Instead of spending more hours with more spreadsheets that you can handle, tracking team members or looking for a file, these tools can help you to centralize projects in a central hub.

As soon as you are centralized, you can use AI-driven tools to understand the entire project context and automate workflows. I have set up AI workflows for my team that send the deadline for memories, update spreadsheets when tasks have been completed, and even planning meetings directly in the management tool.

Therefore, the AI ​​takes over the everyday aspects of project management, so that they can concentrate on the structure and promotion of customer relationships and the faster delivery of results.

Which AI project management software should you choose? Well, that depends on your team size, your budget, your industry and your department, which you want to organize first. My tests are based on real scenarios that you can use to decide the best for your company.

How I tested the best AI project management software

Since I work with several customers, I used the vast majority of project management tools in the industry at least once. For example, my Enterprise clients (such as HubSpot) use Asana for content management, so I am familiar with the interface. Similarly, the term and trello among the agencies with which I work are popular decisions.

However, most tools published new AI functions last year, which I wanted to be happy.

If I test KI project management tools, I would like a tool that:

• Feels intuitive.
• Manages projects, tasks and subcontracts well with clear task and tracking.
• Pursues the accountability and sends tasks.
• Integrated into other tools such as calendars, design software, etc., so everything is in one place.
• Make my team happy (and not overwhelmed!).

Against this background we look at how I tested these tools.

The scenario

The scenario that I selected is close to my actual life as a marketer. I tested every tool from the perspective of a remote marketing team (or used earlier) that communicates asynchronized.

My AI project management software should be able to effectively pursue a remote workflow. All team members should have the opportunity to add comments, assign tasks and update the task status. The tool should also have a responsibility system to keep the project in motion.

Finally, I should be able to automate elements of the project via the AI ​​project management tool. For example, mark a task as completely and move it to the corresponding list. Basically, everything that can be repeated should have the option of being automated.

The end goal? Help the remote team to work more efficiently in a central location.

8 AI project management software

Project management tools are worth every cent and pay themselves in productivity. However, if you are worried about budgets, there are numerous brilliant free project management tools.

Here are my eight top recommendations for project management software with AI functions.

1. Clickup

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I used Clickup in the past and did not find it too different from the other tools at the time. However, it has recently become popular in my agency network. So I decided to try, especially for his AI functions.

Clickup is cheaper than most tools on this list. It also has a practical calculator on its price page to estimate how much it stores them.

How I discovered Clickup

I used Clickup for a social media customer for the first time. You only executed your operations on Clickup, so I had to learn the ropes. The overall experience was pretty intuitive.

How Clickup supported my project management

I used Clickup to coordinate authors, designers and founders and keep projects up to date. Like Asana, Clickup helps manage remote teams in different time zones via a card-based task surface. You also have personalized dashboards, target and Timsheet tracking and much more.

Overall, I find the Clickup user interface a little better than Asana.

My Favorite -Ki functions

Note: All AI functions I tested below are not available for free plans.

Clickup Brain

Brain is Clickup’s amazing AI assistant. To be honest, I love both the name and the experience.

You can access brain in two ways: either by marking @brain in a task or directly in the “Brain” tab. After you have activated the AI ​​assistant, you can use it for a variety of things from creating tasks, using clickup, generation of images, deep research and much more.

I largely use Brain to make quick letters, pictures, summaries and custom autopilot agents (about whom we are talking about next).

Clickup Autopilot Agents

Autopilot agents are another cool function that I found on Clickup. Imagine this as independent AI agents who are integrated into your project dashboard and react to certain triggers. For example, with the help of the brain, I created a custom agent for my setting process.

My agent evaluates his qualifications and cover letters and evaluates the top candidates for me. A clickup task with suggestions for interview data, follow-ups, etc. is then created for each candidate interview.

Pricing

• Headed free, unlimited members and tasks with up to 60 MB in the memory.
• The unlimited package costs $ 7/user/month and pays annually.
• The business costs $ 12/user/month, paid annually

AI functions are add-ons to $ 9/member/month.

Best for

• Teams who wish extended AI functions with a small budget.
• Brands that want to adapt their tracking system strongly.
• Complex project tracking.

2. Trello

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I’ve been using Trello for years. As a content marketer, I find Trello the simplest project management tool for project management. While I tried other tools for certain applications, I use Trello very regularly for small or unique projects.

Trello organizes projects in work areas and enables you to create up to 10 boards in every work area free of charge. Boards keep individual projects separately. For example, if my company brings a service onto the market and at the same time creates a product, I would manage these two initiatives in separate committees to avoid confusion.

How I discovered Trello

I was introduced to Trello during my first internship in 2018. The company organized it with the organized two -month internship and commissioned tasks for the week with checklists and deadlines. It has changed completely how I perceived project management.

Fast lead to this day I used Trello for several things: content, backend business operations and even my tasks (and food) lists.

How Trello supported my project management

I love Trello because it’s easy. They have all essential functions, onboarding is uncomplicated and the free package enables up to 10 working area members per board. I don’t think Trello companies want to scale companies, but it is perfect for small projects or teams.

Here is the Trello system with which I managed the content pipeline of a website in the dog:

As you can see in the picture, I have a list in which I have outlined items. If I had to assign a new article, I simply go to the “outline structure” and press “Create card from the template”. This gives me a basis for the next card.

My Favorite -Ki functions

Butler automation

I used Butler extensively for the Trello automation. You can create automated control-based actions, custom buttons and email reports via Butler. Here is an example:

My rule assigns a checklist to every new article, adds the members responsible and also sets a value for the custom field. On the scale, this automation can save working hours every week.

The “suggestions” of Trello helps you to identify more rules based on actions that you often take on the board.

Turn on

Much of the AI ​​functionality in Trello is buried in power-ups. For example, Zapier has a special power-up for Trello. Another good is Strategy AIWhat helps you organize tasks based on business priorities.

Note: third-party providers and premium power-ups can be included in their entire subscription to add-on costs. It’s almost like registering for a new SaaS tool to integrate into your management platform.

Pricing

Trello is one of the cheapest project management tool. Here the costs (annually invoiced):

• Free plan (10 members per board).
• Standard is $ 5/user/month.
• Premium is 10 US dollars/user/month.
• Enterprise is from 7.38 USD/user/month to 17.50 USD/user/month, depending on the number of seats.

Best for

• Small teams and projects (<10 members).
• Content management workflows.
• Social media management pipelines.
• Teams that do not require extended functions such as time tracking, detailed reporting, etc., etc.

3. Performance

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I know many agencies and marketers who would swear at the idea. Personally, I find the learning curve somewhat challenging, and the interface is a bit delayed for me. However, I have to say that the term has some great organizational functions, solid templates and community resources.

For example, I was very impressed by the notion-based customer, the workflow of an agency with whom I work was with the workflow for the customer on board.

As you can see, the agency has organized every project phase as a separate categories that link to this master page. There is also a embedded walkthrough video.

How I discovered the concept

I came across a customer for the first time a few years ago. Although I wasn’t a fan at first, it grew on me. I thought it was great how I was able to select ready-made templates to simplify the setup process.

Although I will not choose an idea of ​​simple task management or one -time projects, it is ideal for larger, complex projects, especially for customers who are designed by customers.

How the term supported my project management

I create a lot of content on Instagram on freelance activities. The idea was incredibly helpful to organize my ideas and sources of inspiration in a central center.

I added the conceptual work area to other team members to support the content strategy and execution. The calendar view was also very helpful for me to visualize our posting time bar.

Pro tip: If you want to add your term free plan without triggering members, invite you as guests and deactivate the team rooms.

My favorite -Ki functions

Ask the idea

Do you have to quickly find out about a project that you recently joined, or find out a specific concept function? The term AI makes it easy to get answers to the chatbot.

Instead of spending hours, combing the data, you can only cause the AI ​​of the presentation to go through your project files and give you contextual answers. I often use this function to create progress reports, to summarize results or to receive a bird’s eye view of the overall project.

Write with the generative AI of term

While I prefer Claude’s Chatbot to create creative writing, I find it understood for quick summaries and easy research.

George ChasisiotisCo -founder of Start anewshared his experiences with the AI ​​with me: me:

“We use (term AI) to summarize meeting notes, generate quick suggestions and even remove aftercare after strategy calls. I will enter a customer candidate, and the AI ​​for the term gives us a rough structure from which I save at least 30 to 40 minutes per document.”

Pricing

• To start freely. AI functions are only tests.
• Plus is 10 US dollars per month/user that is charged annually. AI functions are only tests.
• The business costs 20 US dollars per month/user who are charged annually. Contained AI functions.

Best for

• Social calendar.
• Everything in a hub for business documents.
• Intended flows.
• Knowledge loading project management.

4. Asana

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Asana is one of the oldest project management tool in this summary. While there have been more consistent since 2008.

I contact Asana for projects that I cannot master with Trello, but no more robust solution such as the term or Monday. Asana has more than 300 integrations and seamlessly combines with almost every app (which has been there, how long there has been).

How I discovered Asana

As I already mentioned, I was invited to Asana via the content management team. I was quite impressed by how smoothly her remote control ran on Asana. Asana made the coordination of publishing Times, editorial calendars and was very easy for the stakeholders. Then I knew that I had to try other customers.

How Asana supported my project management

I use Asana when I have several stakeholders and complex tasks with dependencies. Asana has integrated dependency tracking and custom fields.

You can efficiently manage projects and tasks, and communication in connection with projects takes place in the app. This functionality is ideal for long-term projects in which different team members go in and out.

I also think that the Timeline function from Asana has the cleanest surface that I have seen so far.

Another cool Asana function is the option of adding goals and sharing them with other team members. You can create strategy cards, team goals and personal goals.

My favorite -Ki functions

Asana Ai Studio

Asana Ai Studio helps you to design custom AI workflows, do empty human tasks and automate them. Simply solve a workflow after an action (like moving a card from one column to another), and Asana will do the rest.

Here’s something Phil PortmanCEO of Text driptold me about his Asana workflows:

“The basic function of AI Studio was particularly useful. We are now using it to automate repeating workflows, e.g.

Pricing

• Individuals start free of charge (up to 10 members per project).
• The starter package costs 10.99 USD/user/month that is charged annually. The Asana Ai is from this plan.
• The extended package costs 24.99 USD/user/month that is charged annually.

Best for

• Traditional project management without adaptation.
• Small teams and individuals.

5. Monday

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Monday is a project management tool for company quality used by Fortune 500 companies such as Adobe and Hulu. In addition to project management, brands can also manage their sales crp on Monday.

If you have a complex project with several departments and layers, the robust interface may be the solution for you on Monday. Personally, I was the feeling that the characteristics were a bit overwhelming on Monday.

How I discovered Monday

I heard in freelance circles on Monday, but I tested it for this article for the first time.

How Monday supported my project management

The nuclear philosophy on Monday is simplicity, and frankly I understand it. If you try to advance productivity across several departments, you want the focus at work and not on the tool.

Monday leads you through the entire process of setting up your project, its priority, notes, etc. I am not a big fan of the compartment, but you cannot deny that it works.

My favorite -Ki functions

Product power-ups

This is one of the upcoming functions of Monday AI.

The AI ​​on Monday can apply on the basis of project priorities, workloads and skills on tasks to the right person on the right person. It can also help to mark risks due to ownership or the timeline delay, which means that project managers complete the clarity where they are in the project.

Of course, I expect a little back and forth at first when you train the system and document the skills of everyone. However, if this is carried out correctly, it can be a great buddy for a project manager.

Generative AI

As with other tools on this list, Monday also offers generative AI functions. It uses the APIs of Openai to operate functions such as translations, summaries, mood analyzes, summaries and more. I find the edition similar to that of term or clickup, which is why it doesn’t have much to write.

Pricing

The pricing on Monday is rigid than Clickup and Asana. If you add things like the CRM sales, the price increases (rightly). The following prices for project management and AI functions apply to this article.

• Start with three boards and two seats for free.
• Basic is $ 9/month/user that is charged annually (at least three seats, i.e. $ 27 per month). From this plan 500 KI credits.
• Standard is 12 USD/month/user that was charged annually (at least three seats, that is 36 US dollars per month).
• Per costs $ 19/month/user that was charged annually (at least three places, which is 57 US dollars per month).

Additional AI credits are available as add-ons for standard, pro and corporate plans.

Best for

• Big Enterprise teams with highly complex projects.
• Brands who want their project management, sales, dev and service CRM in a familiar interface.

6. Base camp

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BaseCamp far had the greatest personality of all the tools I tested. Everything from the appealing copy to the amazing graphics pulled me inside.

BaseCamp is ideal for complex projects that generally require several coordination channels. You will receive Kanban boards (Asana/Trello-style), loose direct messages and the concept’s document handling functions in a tool.

I also like the base camp price. While the monthly price of $ 299 (annual billing) can be a sticker shock, this is the cheapest option for teams of more than 57 people.

How I discovered base camp

I hadn’t used BaseCamp before this article, but I’m glad I had to test it. It is definitely a tool that I would recommend larger teams. The onboarding process was smooth and the sample project looked like I could do everything in one place. I also found the interface pretty intuitive.

How BaseCamp supported my project management

I love how BaseCamp played the tracking process for tasks. This helps to keep everyone on the same side and to eliminate the need for check-ins to a certain level.

Another cool function that I see that I use is listing and pings. I always hated the constant change between tasks and chats. So if I can get people to stay active in the base camp, this could rationalize communication. Easier said than done, of course.

My Favorite -Ki functions

Project visualization

BaseCamp Excels when using AI to visualize the completion and performance of the project. With base camps Move the needle and mission control And Hillchart With feature, you can measure the performance of a project without manually assembling all details.

The project management tool will attract the data and give a warning for projects that may be “endangered” or “worried”.

Pricing

• Free for a project.
• $ 15 one user per month.
• When you reach 20 members, you benefit from the unlimited pro plan for 299 US dollars per month.

Best for

• Larger companies with> 20 employees.

• Brands who want a one-stop solution to manage internal comms and projects.

7. Loosely

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I love it or hate it, Slack has its use in project management. While I personally have to fight a little with slack notifications, it is helpful to attract a team member’s attention and to look as quickly as possible.

I like Slack’s channel interface for organizing conversations. While other tools need separate boards or projects to control access, Slack offers integrated private channels, a simple setup of group conference and practical integrations with other tools.

The disadvantage? Slack can quickly become expensive, especially if you want to work with other organizations and want a large team. Free plans have a 90-day news limit, which means that I cannot look up an earlier project. Slack Connect used the costs considerably in my last organization.

How I discovered Slack

Slack was the communication instrument of choice at Dell, where I worked as part of the development team. When I started freelance, I found that many business communities and courses use Slack Communities.

How Slack supported my project management

I treat Slack as the main communication junction that synchronizes in other project management tools or apps. For example, when I work on a website design project, I create a private channel for the designer, the copywriter and the product manager.

We will first disassemble the project into phases and create separate threads for the discussion of each phase. As soon as we align ourselves to the campaign elements, I create directly via Slack through the Trello or Asana integration.

My favorite -Ki functions

AI search

From Slack’s youngest AI updatesHow workflows and translations are my favorite the search function. Instead of just pulling answers based on keywords, Slack Ai behaves like a chatbot. It uses public conversations (not DMS) and released files to give me a context -related AI overview of the topic. I find it incredibly helpful for customer periods and conversations.

Note: The AI ​​search is only available in the Slack business plan.

Faden summary

As I mentioned, Slack’s thread feature is great to clean up conversations within channels. Although useful, threads can become chaotic; It is like reading an entire e -mail chain in which they didn’t have to be classified.

Here Slacks Ki summarizes. It cuts through the sound and shows the important highlights and actionable in digestible way.

I spoke to Roy AndraosThe CEO of DatavlabAbout how to use AI in Slack: “In Slack we have integrated a KI summary (with a custom Zapier + GPT workflow), which automatically integrates long internal feedback threads into precise summaries at the end of each day.”

Pricing

• Free plans are available, but with a 90-day limit for messages.
• Pro plans are 7.25 USD/user/month that are charged annually.
• Business+ plans cost 15 USD/user/month that is charged annually.

Best for

• Immediate communication via projects.
• Work with other organizations without adding your project management tool.

8. loom

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Loom by Atlassian (the company behind Trello) is a video tool operated with AI. The premise of Loom is simple: you can record videos with a selfie camera view and screenshare.

I find a big times blanker when I have to give my team feedback or lead through a new task. I also saw how others use it to lead customers through dashboards or even YouTube tutorials.

In the interest of transparency, I have to admit that loom can become faulty. I have experienced problems with the Chrome extension without opening the selfie video and no videos. However, these errors are usually temporary.

I am also particularly happy to start the Loom’s plan, AI videos and avatars. I use loom for outgoing cold parking spaces and AI could help me personalize in scale.

How I discovered loom

I discovered Loom when I applied for a job about 3-4 years ago. The company wanted me to record an introductory video for a position of the digital project manager (I know the irony!). Since I was aware of the camera at this time, it was a bit difficult to make a selfie video. After many income, however, I finally made myself comfortable. I haven’t looked back since then.

How Loom supported my project management

As an introverted, I am not a big fan of meetings. Loom helps to lower the number of meetings and at the same time convey the point.

For example, when I am a new team member on board, I use Loom videos for the “demo” part of my SOPS. Since onboarding is quite repeated for new settings, this reduces the hours repeated questions. In addition, new members can observe at their own pace, pause or watch again if necessary and take notes.

Now I have videos for most important processes of my agency: content reviews, educational modules, onboarding and much more.

Here is a look at my video library:

My Favorite -Ki functions

Video editing

One of my favorite functions about Loom is that it automatically connects the video quality of recording videos. It reduces noises and filling words to make the video more effectively and save time.

They also recover the automatic absorption of Loom an ideal speed to watch my videos. So I don’t have to ask that people look at 1.5x.

Summary and tasks

After I have recorded a video, Loom Ai automatically creates a video title, a written summary and timeline for important sections of the video. All tasks mentioned in my video are even emphasized so that I can easily transfer them to our project management software or mark them for team members.

Basically, the entire grunch work is done for me. I just have to check the accuracy of the generated content and then send the video.

Pricing

• Free for 25 videos (5 minutes each).
• $ 18/user/month for the business plan (without AI).
• $ 24/user/month for the Business + KI plan.

Best for

• Asynchronous meetings.
• Screenshare videos.
• Training and educational videos.

Is KI project management worthwhile?

Yes, KI project management tools are worth it and I ask them to try them out.

If you do not use them or use the tools, but not the AI, they are a) look and b) work harder than they should be.

Confused about where to start? When I spoke to Chasiotis, I liked his process of thought behind the integration of AI in project management tools:

“Every tool plays a role: concept for thinking and planning, speaking, the execution of Monday/Asana to integrate the AI, where it actually helps, not only for reasons of implementation, helped us to stay slim, reaction quickly and to concentrate on the execution.”

Start with the onboard with your team for these tools, and I am confident that you are grateful that you did it.

Note from the publisher: This post was originally published in February 2024 and updated for completeness.